How to Use the Bulk Renaming Tools in the Mac Finder

How to Use the Bulk Renaming Tools in the Mac Finder

How to rename a big amount of files at the same time? When you need to give a new name to hundreds or even thousands of documents, it may seem impossible. But it is indeed very simply with the help of the Finder’s mass renaming tools. You will know how to do that big job very quickly and save your time.

It’s not a problem when you need to rename only one file: you click on it and type in a new name. But renaming all photos or videos by adding number looks like a real technical and time-management problem. Perhaps, you should rename all the birthday party photos IMG_00xx.jpg to my_birthday_0x.jpg and show them to your friends in the right order. Maybe you need bulk renaming when some words in the name of every file are written incorrect and you should quickly fix this painful mistake. So, whether you need to type the same beginning or ending in every file quickly or you want to give a better names to documents, here they are – the bulk renaming tools in Finder!

There were hard days when Mac did not have such useful function. You had only two ways to solve the problem: 1) download, buy and study by your own a bulk-renaming app or 2) do this renaming process by hand. As you see that two methods are time-consuming and ineffective. Now Finder has surprisingly useful built-in renaming instruments. It means that you can name all files just in 3 minutes and win a lot of time for much more pleasant work for you.


Finder in Mac OS X Has Very Effective Renaming Tools!

Finder’s renaming functions were implemented first in Mac OS X 10.10 Yosemite. They appeared very easy in dealing with various kinds of tasks. So, the larger part of users find it very valuable, feeling how it simplifies their work process. Certainly, there are apps with even more powerful and different types of renaming tools, like Name Mangler that also requires Mac OS. It can work with multi reusable assignments or can tune file metadata.

Although, for most of us, Mac users, Finder is the most appropriate and easy way to rename files.

How to rename a lot of files via Finder

Choose the ‘Rename’ option in the contextual menu of Finder.

  1. Pick all the files that you should rename. I must warn you not to hurry and be cautious if you doing it for the first time! Like any other complex tusk, it requires attention and high consideration. It is better to put the weighty files that you want to rename into a separate folder to be sure you won’t screw up any other information. Another situation concerns the files that occupy little memory space like text files. Create the copy of every file in a new folder in case you make a mistake. You can easy screw up at first and this is okay. So, spend a little more time now to get used to that process and you will save the precious time in the future.
  2. Click the whole list of files and pick the ‘Rename xxx Items’. It opens the rename sheet that you need. The ‘Rename xxx Items’ has three options of renaming tools —Add Text’, Replace Text’, Format’.

How to Add text

Adding text is the most elementary operation.

Any Mac user adds text very easily even for the first time. Type in the text word or number that you want add to the file name. Then decide whether to locate it in the beginning or the ending of the whole name. Click ‘Rename’ and all the files will change. That is how the faded name of the file like IMG_00xx.JPG turns into more eloquent one.

My_Birthday_IMG_00x.JPG. So, the ‘Add Text’ option is the most easy in use. Just try it!

How to replace text?

Do you want to replace all the text in the file name? It is also possible. Here you see two types of boxes: ‘Find’ and ‘Replace with’. That option includes renaming IMG_00xx.JPG into My_Birthday_00x.JPG. You see that there is no more ‘IMG’ extension here? That is exactly what you want and it means that every file will get a new name. Type the text that you need to detect into the box on the left. Then, type the text that you want to change it with in the box on the right. You will see a preview of your actions at the bottom. So, don’t worry about any possible mistake, because you will check the way it looks before replacing the text.

How to format text?

This tool is the most powerful, because it hides an increasingly high potential to improve the structure of the folder. While the previous option was only about replacing the text that is already indicated in the name of the file, the ‘Format text’ option lets you even more. You can add a number in the counter form to the end of the file. Now, all the files will have the following names:

My_Birthday _0011.JPG
My_Birthday _0012.JPG

Type any number that you want. This instrument lets you choose ‘Index or Name’, or ‘Date and Name’, Counter and Name’.  You can change a basic filename and choose to type the number after or before the basic name of the file with all three functions. Tool adds only the numbers to the basic filename, if you write nothing in the blank.

The ‘Index and Counter’ options let you choose a certain number from which the names of the files will begin. You can type the number alone while using Index’, whereas Counter’ adds zeros too, as it was shown  in the previous example. TheDate’ option adds the current time and date to the original filename.

The Finder’s renaming tools are very useful in different tasks and can help in many situations, even the most complex ones. You can experiment with all these tools. For example, you may combine some options together by replacing one word in every filename and then by opening the renamer once more to add a number to them. Don’t be disappointed, if something goes wrong. In this case, just undo any change with the Command+Z keyboard shortcut.

Now, you can rename more than one file at once by using three renaming options of Finder. I hope that you will learn it fast. Don’t hesitate to tell your friends about it! And subscribe to our newsletter, there will be more useful articles soon!